Reimbursements

OEB will reimburse you for any transportation costs (taxis, public transportation, etc.) between the airport/train station and campus/hotels. We will also reimburse any food costs incurred during your trip.

Please complete and sign the Non-Employee Reimbursement Form and  W-9.  The business purpose should say “Invited to interview for OEB Graduate Admissions Event, Cambridge, MA, Feb 3-5 .”

For those of you who are not U.S. Citizens, you should also complete the Foreign Individual Vendor Request Form (FIVR).

Please scan and send these forms (except for the W-9), along with your scanned receipts, to admissions@oeb.harvard.edu. If you have lost any receipts, please fill out the Missing Receipt Affidavit (MRA) attached and scan and send it back along with the other forms.  Note if you have any expense of $75 or more without a receipt you will need to also include proof of payment (i.e.. Credit card statement) showing the charge listed. You will also need the MRA for these expenses.

Please fax your W-9 and FIVR form to Attention: OEB Admissions at 617-496-8308, or Contact us at (617) 495-2305, or send it via secure file transfer

Once we have your complete, signed forms and receipts, expect a payment turnaround time of up to 21 business days. We recommend holding on to your receipts or a copy of them until you receive the reimbursement.